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Title
Text copied to clipboard!Program Planning Specialist
Description
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We are looking for a Program Planning Specialist to join our team and play a key role in the development, coordination, and execution of various programs across the organization. This position requires a strategic thinker with strong organizational skills and the ability to manage multiple projects simultaneously. The Program Planning Specialist will work closely with cross-functional teams to ensure that programs are delivered on time, within scope, and aligned with organizational goals.
The ideal candidate will have experience in program or project management, excellent communication skills, and a keen attention to detail. They will be responsible for developing program plans, setting timelines, allocating resources, and monitoring progress. Additionally, they will identify potential risks and develop mitigation strategies to ensure successful program outcomes.
This role involves regular interaction with stakeholders at all levels, including senior leadership, to provide updates, gather requirements, and ensure alignment with strategic objectives. The Program Planning Specialist will also be responsible for maintaining documentation, preparing reports, and analyzing data to support decision-making and continuous improvement.
Key competencies for this role include problem-solving, adaptability, and the ability to work independently as well as collaboratively. Familiarity with project management tools and methodologies such as Agile, Scrum, or Waterfall is highly desirable. A background in a relevant industry such as technology, healthcare, or education is a plus.
This is an excellent opportunity for a motivated individual to contribute to meaningful projects and make a significant impact within a dynamic and growing organization.
Responsibilities
Text copied to clipboard!- Develop and maintain comprehensive program plans and schedules
- Coordinate cross-functional teams to ensure program alignment
- Monitor program progress and adjust plans as needed
- Identify and mitigate risks to program success
- Communicate program status to stakeholders and leadership
- Ensure programs are delivered on time and within budget
- Facilitate meetings and workshops to gather requirements
- Maintain accurate documentation and reporting
- Support continuous improvement initiatives
- Ensure compliance with organizational policies and standards
Requirements
Text copied to clipboard!- Bachelor’s degree in business, management, or related field
- 3+ years of experience in program or project management
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in project management tools (e.g., MS Project, Asana, Jira)
- Ability to manage multiple projects simultaneously
- Strong analytical and problem-solving abilities
- Experience working with cross-functional teams
- Knowledge of project management methodologies (Agile, Waterfall, etc.)
- Attention to detail and commitment to quality
Potential interview questions
Text copied to clipboard!- Can you describe your experience managing complex programs?
- What project management tools are you most familiar with?
- How do you handle competing priorities and deadlines?
- Describe a time you identified and mitigated a program risk.
- How do you ensure stakeholder alignment throughout a program?
- What methodologies have you used in program planning?
- How do you measure program success?
- Can you provide an example of a successful program you led?
- How do you handle changes in program scope?
- What industries have you worked in previously?
